Calendly

Reclaim Your Time with Automated Scheduling

If you’ve ever experienced the frustration of exchanging multiple emails just to schedule a single meeting, you understand the time drain and inefficiency of manual scheduling. Calendly eliminates this problem entirely, giving you a professional scheduling system that works 24/7 while protecting your calendar and productivity.

What is Calendly?

Calendly is a scheduling automation platform that allows people to book time on your calendar based on your real-time availability. It eliminates scheduling back-and-forth by showing your invitees only the times you’re actually available, preventing double-booking, and integrating seamlessly with your existing calendar and meeting tools.

Who Calendly is Perfect For

• Consultants and coaches scheduling client sessions
• Sales professionals booking demos and prospect calls
• Recruiters organizing candidate interviews
• Customer success teams managing onboarding and support calls
• Team leaders scheduling 1:1 meetings efficiently
• Anyone who schedules meetings regularly and values their time

How Calendly Transforms Your Scheduling Process

Eliminate Email Back-and-Forth Completely

Share your Calendly link via email, embed it on your website, or include it in your email signature. Your invitees see only times when you’re available, select their preferred slot, and the meeting is automatically added to everyone’s calendars—no further action required from you.

Project Professionalism to Clients and Prospects

The Calendly booking experience is clean, intuitive, and branded to your business. Invitees receive professional confirmations and reminders, creating a seamless experience that reflects positively on your business from the first interaction.

Protect Your Productivity with Smart Scheduling Rules

Set buffer times between meetings, minimum scheduling notice, daily meeting limits, and time blocks when you’re unavailable for meetings. These guardrails ensure you maintain productive work time while still offering flexible scheduling options.

Connect Your Entire Meeting Workflow

Calendly integrates with video conferencing tools (Zoom, Teams, Google Meet), payment processors (Stripe, PayPal), CRMs, and more to create an end-to-end meeting workflow. Automatically generate conference links, collect payments for paid sessions, or gather information from invitees before meetings.

Scale Your Scheduling Across Teams

For teams, Calendly offers round-robin distribution, collective scheduling pages, and team-wide availability management. This makes it easy to distribute meetings fairly among team members or find the first available slot across multiple team members’ calendars.

Standout Features That Make a Difference

Automatic Time Zone Detection

Calendly detects your invitees’ time zones and displays available times in their local time, eliminating confusion and missed meetings due to time zone miscalculations.

Customizable Scheduling Links

Create different event types for various meeting purposes—each with its own duration, availability windows, and custom questions. For example, have separate links for “30-minute introductory call,” “60-minute consultation,” and “15-minute check-in.”

Booking Page Customization

Brand your scheduling page with your logo, colors, and custom text to create a cohesive experience that aligns with your business identity.

Calendar Connection

Connect multiple calendars (personal and work) to prevent double-booking across your entire schedule, even for personal appointments that others don’t need to see details of.

Automated Workflows

Create workflows that trigger actions before or after meetings—like sending customized confirmation emails, follow-up messages, or thank you notes.

Routing Forms

Guide invitees to the right type of meeting or team member with qualification questions that route to different scheduling options based on responses.

Calendly Plans Compared

Basic (Free)

Perfect for individual users with simple scheduling needs.

• Unlimited one-on-one meetings
• One active event type
• One calendar connection
• Basic email notifications
• Calendly branding

Essentials ($8/user/month)

Ideal for professionals who need more scheduling flexibility. All Basic features, plus:

• Unlimited event types
• Two calendar connections
• Email reminders
• Custom notifications
• Remove Calendly branding

Professional ($12/user/month)

Great for busy professionals needing advanced scheduling capabilities. All Essentials features, plus:

• Group events
• SMS reminders
• Workflows automation
• Metrics and reporting
• Team scheduling pages
• Redirects and customizations

Teams ($16/user/month)

Designed for teams needing coordinated scheduling. All Professional features, plus:

• Round-robin distribution
• Team management dashboard
• Admin controls
• Managed billing
• SSO for enterprise security

Getting Started with Calendly

1. Sign up for a free account at Calendly.com
2. Connect your calendar (Google, Office 365, Outlook, or Apple)
3. Create your first event type (e.g., “30-Minute Meeting”)
4. Set your availability preferences for that event type
5. Share your unique link with people who need to schedule with you
6. Begin receiving bookings that automatically appear on your calendar

Why We Recommend Calendly

After evaluating numerous scheduling tools, we consistently recommend Calendly because it strikes the perfect balance between simplicity and power. While some competitors offer similar functionality, Calendly’s intuitive interface for both the scheduler and invitee makes it the most frictionless option.

The time savings are significant—many users report saving 4+ hours per week that would otherwise be spent on scheduling emails. For busy professionals, this reclaimed time can translate to thousands of dollars in productive work annually.

Moreover, Calendly’s generous free tier allows you to experience the core benefits without an upfront investment, making it easy to try before committing to a paid plan.

Ready to Eliminate Scheduling Headaches?

Whether you’re looking to streamline your client bookings, simplify team meeting coordination, or just eliminate the “When are you free?” emails from your life, Calendly provides an elegant solution that saves time while enhancing your professional image.

Try Calendly free today and experience the difference that automated scheduling can make for your productivity and client experience.

Start Your Free Calendly Account